(c) 1995 by Alexander Marcour. All rights reserved worldwide.
About Notes Organizer
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The Notes Organizer (NotesOrg) was designed to enhance Newton's built-in Notepad. It allows you to organize your notes not only by Newton's folder technique but also by projects, names and topics. You can link a note to a name from your card file or create meetings and to-do's attached to your note or put links to your notes everywhere on your Newton. You can also create notes quickly using shortcuts or filter your notes by date from and to, project, name and topic. Finally you can manage your projects with NotesOrg's built-in project-manager. (See also the 'Some ideas how to use it' below)
New Features
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New features since version 1.1:
- Project-Manager
- Report: Printing, faxing or mailing all notes matching the current filter
- Change date of a note
- Additional navigating tools: First and last note, go to date, list of recently displayed notes
- Filter by date from and date to
- Saving of filter
- Link-Manager
Installation
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There are two Newton packages enclosed: no20.pkg and register.pkg. No20.pkg is the NotesOrg application. With register.pkg installed you can pay the registration-fee via NewtonMail. Register is copyright by Flash Sheridan. To install these packages on your Newton you need the Newton Connection Kid or the Newton Installer (you can find the Newton Installer on CompuServe for example). If you are updating from an earlier version of NotesOrg please remove the previous version from your Newton first. After installing the update please do a 'Labels reorganisation' from the 'Prefs' screen in order to take advantage of the new behaviour of the name and topic labels lists (see below).
The Note
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The Notes Area
The notes area of NotesOrg beginning below the 'Shortcuts' is exactly like the built-in Notepad. Here you can write or draw, use gestures to erase, move or copy its contents. Double-tap to open a keyboard.
Use the arrows in the upper right to navigate through your notes. Tap the up- and down-arrow to move to the next or to the previous note. If the first note is displayed and you tap the up-arrow, NotesOrg switches to the last note. If the last note is displayed, tap the down-arrow to display the first note. Using the left-arrow NotesOrg always displays the first note (matching the current filter if you have set one), tapping the right arrow switches to the last note. The dot in the middle of the arrows group shows a list of the last entries displayed. The maximum of the last entries to be shown in that list is nine.
If you tap on the built-in up- or down-arrow in Newton's statusbar you sroll your note up or down. Tap on the built-in overview-dot to display an overview of your notes. The overview items show the date, project, name and topic assigned to a note and the beginning of the note text. Tap on an item to display that one or tap again on the dot to close the overview. Scroll the overview with the built-in up- and down-arrows.
Shortcuts
For a faster creation of a note you can use shortcuts from the shortcuts label above the notes area. There are predefined ones for date, time, date & time and your name.
To create a shortcut of your own:
1. Mark the text you want to add to your shortcuts
2. Tap on 'Shortcuts'
3. Select 'Add/Remove'
To use a shortcut:
1. Tap once where you want the shortcut to be inserted (If you don't tap the shortcut will be inserted at the - invisible - cursor position or at the end of your last text paragraph.)
2. Tap on 'Shortcuts'
3. Select the shortcut you want to insert
To delete a shortcut:
1. Mark exactly the same text like the shortcut that you want to delete (You might want to insert the shortcut first.)
2. Tap on 'Shortcuts'
3. Select 'Add/Remove'
The Header
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The Entrylines
In the header of your note there are three entrylines: Project, name and topic. Enter whatever seems useful to you. NotesOrg remembers everything you have entered in your entrylines. The next time you create a new note (see below) you can tap on the name of the entryline to get a list of all items you have used so far in that entryline. If the lists get longer than the Newton screen you can scroll it. If you have selected a project entry the name and topic lists only display entries you have used in that project. If the project entryline is empty the name and topic lists show all entries. How to delete items from these lists see below at 'The Statusbar - Prefs'.
Search Your Cardfile
Write something into the name entryline (this can be a first or last name, part of a name, city, state, etc.), tap the name label and 'Search' to lookup your cardfile for matching names. Tap the name label again to see a list of all names found. The first matching item is put into the name entryline.
Show a Name Card
Unless the name entryline is not empty you can tap the name label and 'Show card' to show the card for the name in the entryline.
The Filing Button
Use the little filing button in the upper right corner of the screen to file your note into one of your folders. Tap on the name of your folder in the middle of the header to show only the notes for a certain folder. If you've selected 'All Notes' NotesOrg displays the name of the folder the note is filed in at the left side of the filing button (unless it isn't unfiled).
The Action Button
Tap on the Action Button (the envelope icon) to print or fax your note. You can also beam or mail it. If you select print, fax or mail you can choose between the 'Standard' and the 'Report' format. The 'Standard' format will print, fax or mail the current note, whereas the 'Report' format will print, fax or mail all notes that match the current filter or - if no filter is set - all notes.
Select 'Add meeting' or 'Add to-do' to create a calendar entry with the project, name and topic entries in it. There will also be a link text to your note starting with an underlined 'a'. See 'The Link' how to use it. If you have highlighted some text it will also be put into your meeting or to-do entry. Select 'Place call' to start a phone call to the person from your name entryline.
From the Action Button menu you can also delete, duplicate or delete all notes/all notes in a folder/all notes matching the current filter. You will be asked to confirm that operation first.
If you want to change the date of the current note select 'Change date' from the Action Button menu. But be careful with changing the date and using links on a note, since the link number is the date and time of the note in a Newton internal format. Choose 'Go to date' to display the first note of the day that you have selected from the popup calendar. If there are no notes on that day the following note will be displayed.
The Date
In the upper left corner of the NotesOrg screen you see the date, when the current note was created. Tap on the date to size the notes-area to full-screen (hide the header). Tap again to resize it to the original size.
The Link
Tap on the underlined a in the circle in the upper left corner of your screen to select the link (you will see the 'a' highlighted). Lift your pen, re-tap and then drag it to the edge of your screen to get a copy clip of the link text. Put this link text whereever you like on your newton. Everywhere you see these links highlight 'NotesOrg xxx' (where xxx is the number of the attached note; DO NOT highlight the 'asee', because this will slow down the system terribly) and tap the 'Assist' button to open NotesOrg displaying the attached note.
If you want to see a list of all objects on your Newton linked to the current note select 'Show links from the action menu. Set the 'For' label to 'Current note' and tap 'Show' to see a list of all objects on your newton that have links to the current note. Change the 'For' label to 'Any note' to see a list of all objects that have a link to what NotesOrg note ever. If you want to you can set the project, name, topic and/or add(itional) text entryline to some text that has to be included in the linked object also.
The Statusbar
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New
Tap the New button to create a new note.
Filter
Tap the Filter button to open the Filer view. Select what criterias you want to set for (Dates) from, (Dates) to, projects, names and topics. Tap 'Set' to display only the notes matching your filter. As long as there is a filter set you see '[Filter]' in the Filter button. Tap the Filter button and 'Clear' to show all notes. If there are no notes that match your filter you'll see '[No xxx notes.]' in the upper right corner of your Newton screen where 'xxx' is the name of the current folder.
If you set a filter and the current note matches that filter it will remain the current note. If you set a 'Dates from' filter, NotesOrg displays the first Note of the date range unless your current note does not match your new filter. If you do not set a 'Dates from' filter it displays the most recent note.
To save a filter enter a name in the 'Filter' entryline and tap save. To delete the filter select it from the 'Filter' label and tap delete. Everytime you select a filter name from that label, NotesOrg fills out the five entrylines of the filter for you.
Prefs
From the 'i' in the statusbar you get to the prefs. You can reorganize your labels lists here. Reorganize means that NotesOrg checks for all project, name or topic entries that are in the lists but are no longer used in your notes and deletes them from your lists. After the reorganisation the labels lists only display entries that are currently used in your notes. In the Prefs you can also set an option to put a 'NotesOrg' entry to the end of the Notepad action button menu. With this option set you can start NotesOrg from every note in the Notepad and have the Notepad note to be displayed in NotesOrg. And you can start NotesOrg everytime your Newton powers on, check that option also in the 'Prefs'.
Project-Management
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Since version 2.0 of NotesOrg there is a Project-Manager included with NotesOrg. To work with the Project-Manager you have to use the three topics 'Task', 'In progress' and 'Completed'. You will find these three topics always on top of your topic label list. I hope that these topics are self-explanatory what they stand for. If you select 'Task' the calendar pop ups and you have to set the date, when the task is due. If you set the topic to 'In progress' or 'Completed' NotesOrg changes the date of the note to today's date. In case of 'In progress' the date shows the starting of that task, in case of 'Completed' the date tells you when you were through with that task. Of course you can use the 'Change date' from the action button menu to set the date of any Project-Manager entry to whatever you like.
To open the Project-Manager select 'Manager' from the project label. When your project entryline is filled you will see all project entries for that project, otherwise you will see all projects with all entries. Project entries are only those that have topic set to 'Task', 'In progress' or 'Completed'. You will see the date of the project entry and - with a little star in between - the beginning of the notes text. If there is a name attached to that entry you will see another fancy symbol (like a little insect) to indicate this. In the Project-Manager the entries have different font styles:
Plain future task
Bold due task (due today or earlier)
Underlined task that is in progress
Italic completed task
From the 'Project' label you can select your other projects or all projects to be displayed, from the 'Show' label you can select if you want to see all project entries or just tasks, due tasks, pending (future) tasks, tasks in progress or completed tasks. If you select 'Due tasks' the list starts with the oldest due task, in all other cases the list starts with recent entries. Use the Newton's built-in up- and down-arrows to scroll that list.
Tap on a project entry to get a popup menu. Select 'Go to date' from that menu to scroll the project list to the date that you can selected from a calendar that pops up. Select 'Show' to close the Project-Manager and to display the current project entry in NotesOrg. Change the project entry's date with 'Change date' or the status to 'In progress' or 'Completed'. If there is a name attached to that project entry you also see a 'Show name card' item in this menu to open the cardfile and display the card of the attached person.
iambic's ActionNames
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If you have iambic's ActionNames installed on your Newton and check the 'Show NotePad access button' in its prefs you'll see an AN button in NotesOrg's statusbar. It has the same content as the Notepad AN button except the Make call feature. To make a call select 'Place call' from NotesOrg's action button menu.
Some ideas how to use it
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With NotesOrg I wanted to create an application that adapts to your personal way of working with and using the Newton like the Newton itself does. So please understand the following only as suggestions how you could use NotesOrg (it's actually how I use NotesOrg).
Correspondence
Everytime I have to create some correspondence I create it in NotesOrg and set the Name entry to the addressee's name and the Topic to letter, e-mail, fax, etc. If this belongs to a certain project I set the Project as well. Doing so I create a history for everybody on my cardfile. If I have to check the reaction on this correspondence I also schedule a to-do entry right away. Later on if my to-do is coming up I simply select the link text, tap the Assist button and have the correspondence displayed in NotesOrg.
If I get e-mail I save the mail to the Notepad, open it in NotesOrg and set the Name and Topic to e-mail. And again I have a new entry in that persons personal history. If I get a letter or a fax I jot down a little note and set the Name and Topic. If I have to take some actions on that incoming correspondence I schedule a meeting or to-do with the NotesOrg actionbutton.
If I want to see a person's history everything I have to do is to set the Filter to that person's name. Using the overview I have a complete log of that history.
Projects
In addition to the Project-Manager I always use the topic 'Idea' in every project. If a have an idea on a certain project I quickly make a new note with my idea. Later (if I have more time) I can watch all my ideas and decide what to do with them, ie. change it to 'Task'.
If I want set some milestones or deadlines in my projects I have developed a special text code. A milestone in my project might look like this: '----- Milestone A -----', a deadline like this: '===== Finish ====='. I define it as a task and set the date. Now I have a very clear overview in the Project-Manager list of the different steps in my project.
Preparing a meeting
Put all the links to the notes that are important for that meeting in the meeting's note area to have access from here to everything you need to know in a meeting.
Quick notes
If you have to take some quick notes and want to do it in electronic ink, NotesOrg is the right tool for you, since you can set a project, name and/or topic without writing and will find your note again later very easily.
Register
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The Notes Organizer is shareware. This means you can test NotesOrg for a maximum of 30 days. If you want to use it on a daily basis you have to register it. This version is fully functional with two differences to the registered version. You will see a Register screen when starting NotesOrg and you can work only with Notes that are not older than nine days from today's date on (today's date is not the date of the creation of this text but the actual date ;-) ). As a registered user you will get all further updates for free and get full support by me.
If you like to register you can:
1) Send your name, e-mail address, the Registration-Id and cash or check for US$30.00 or DM40.00 to:
Alexander Marcour
Schmiedgasse 56
53797 Lohmar
Germany
2) You can also send your name, e-mail address and credit card information to:
e-mail: a.marcour@kagi.com
fax: +49 2246 300150
cis: 100636,743
I will mail you a payment clearing form that you have to mail (postal, e-mail or fax) to the Kagi Shareware clearing house. You will get details together with that form.
3) And you can register on CompuServe for US$33.33. Go 'SWREG' and look for ID 7843.
4) Finally you can use Flash Sheridan's Register to pay the Shareware fee. Install the register.pkg and tap the diamond button in the Register screen.
If you are registering via 3) or 4) please e-mail your Registration-Id to me to get your Registration code. If you are using NewtonMail please mail your card to me as well (So I don't have to retype your address. Thank you!).
This application was created with the Newt Development Environment (Newt 3.1) by Steve Weyer (weyer@netaxs.com). For details see:
http://www.netaxs.com/~weyer
Apple and Newton are trademarks of Apple Computer, Inc., registered in the United States and other countries. NewtonMail and MessagePad are trademarks of Apple Computer, Inc. Iambic and ActionNames are trademarks of iambic Software, Register is copyright by Flash Sheridan.
Here is the software license that Apple Computer, Inc. requires that Newton software written with the Newton Toolkit carry. It isn't exciting reading but I advise you to read it since it does apply to all users of NotesOrg.
1. License.
The application, demonstration, system and other software accompanying this License, whether on disk, in read only memory, or by any other media (the "Software"), the related documentation and fonts are licensed to you by me. You own the media on which the Software and forts are recorded but I retain title to the Software and related documentation. This License allows you to use the Software on a single Newton Product (which, for the purposes of this License, shall mean a product bearing Apple's Newton logo), and make one copy of the Software in machine-readable form for backup purposes only. You must reproduce on such copy my copyright notice and any other proprietary legends that were on the original copy of the Software. You may also transfer all your license rights in the Software, the backup copy of the Software, the related documentation and a copy of this License to another party, provided the other party reads and agrees to accept the terms and conditions of this License.
2. Restrictions.
The Software contains copyrighted material, trade secrets and other proprietary material and in order to protect them you may not decompile, reverse engineer, disassemble or otherwise reduce the Software to a human-perceivable form. You may not modify, network, rent, lease, loan, distribute or create derivative works based upon the Software in whole or in part. You may distribute for a nominal download or duplication charge the unregistered Shareware version of NotesOrg as long as it is accompanied by this documentation.
3. Termination.
This License is effective until terminated. You may terminate this License at any time by destroying the Software and related documentation. This License will terminate immediately without notice from me if you fail to comply with any provision of this License. Upon termination you must destroy the Software and related documentation.
4. Export Law Assurances.
You agree and certify that neither the Software nor any other technical data received from me, nor the direct product thereof, will be exported outside the United States except as authorized and as permitted by the laws and regulations of the United States. If the Software has been rightfully obtained by you outside of the United States, you agree that you will not re-export the Software nor any other technical data received from me, nor the direct product thereof, except as permitted by the laws and regulations of the United States and the laws and regulations of the jurisdiction in which you obtained the Software.
5. Government End Users.
If you are acquiring the Software and fonts on behalf of any unit or agency of the United States Government, the following provisions apply. The Government agrees:
(i) if the Software and fonts are supplied to the Department of Defense (DoD), the Software and fonts are classified as "Commercial Computer Software" and the Government is acquiring only "restricted rights" in the Software, its documentation and fonts as that term is defined in Clause 252.227-7013(c)(1) of the DFARS; and
(ii) if the Software and fonts are supplied to any unit or agency of the United States Government other than the DoD, the Government's rights in the Software and its documentation will be as defined in Clause 52.227-19(c)(2) of the FAR or, in the case of NASA, in Clause 18-52.227-86(d) of the NASA Supplement to the FAR.
6. Disclaimer of Warranty on Software.
You expressly acknowledge and agree that use of the Software is at your sole risk. The Software and related documentation are provided "AS IS" and without warranty of any kind and me (for the purposes of provisions 6 and 7, I shall be collectively referred to as "Alexander Marcour")
EXPRESSLY DISCLAIM ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. I DO NOT WARRANT THAT THE FUNCTIONS CONTAINED IN THE SOFTWARE WILL MEET YOUR REQUIREMENTS, OR THAT THE OPERATION OF THE SOFTWARE WILL BE UNINTERRUPTED OR ERROR-FREE, OR THAT DEFECTS IN THE SOFTWARE AND THE FONTS WILL BE CORRECTED. FURTHERMORE, I DO NOT WARRANT OR MAKE ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE OF THE SOFTWARE AND FONTS OR RELATED DOCUMENTATION IN TERMS OF THEIR CORRECTNESS, ACCURACY, RELIABILITY, OR OTHERWISE. NO ORAL OR WRITTEN INFORMATION OR ADVICE GIVEN BY ME OR AN AUTHORIZED REPRESENTATIVE OF ME SHALL CREATE A WARRANTY OR IN ANY WAY INCREASE THE SCOPE OF THIS WARRANTY. SHOULD THE SOFTWARE PROVE DEFECTIVE, YOU (AND NOT ME OR AN AUTHORIZED REPRESENTATIVE OF ME) ASSUME THE ENTIRE COST OF ALL NECESSARY SERVICING, REPAIR OR CORRECTION. SOME JURISDICTIONS DO NOT ALLOW THE EXCLUSION IF IMPLIED WARRANTIES, SO THE ABOVE EXCLUSION MAY NOT APPLY TO YOU.
7. Limitation of liability.
UNDER NO CIRCUMSTANCES INCLUDING NEGLIGENCE, SHALL I BE LIABLE FOR ANY INCIDENTAL, SPECIAL OR CONSEQUENTIAL DAMAGES THAT RESULT FROM THE USE OR INABILITY TO USE THE SOFTWARE OR RELATED DOCUMENTATION, EVEN IF I OR AN AUTHORIZED REPRESENTATIVE OF ME HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. SOME JURISDICTIONS DO NOT ALLOW THE LIMITATION OR EXCLUSION OF LIABILITY FOR INCIDENTAL OR CONSEQUENTIAL DAMAGES SO THE ABOVE LIMITATION OR EXCLUSION MAY NOT APPLY TO YOU. In no event shall my total liability to you for all damages, losses, and causes of action (whether in contract, tort (including negligence) or otherwise) exceed the amount paid by you for the Software.
8. Controlling Law and Severability.
This License shall be governed by and construed in accordance with the laws of the United States and the State of California, as applied to agreements entered into and to be performed entirely within California between California residents. If for any reason a court of competent jurisdiction finds any provision of this License, or portion thereof, to be unenforceable, that provision of the License shall be enforced to the maximum extent permissible so as to effect the intent of the parties, and the remainder of this License shall continue in full force and effect.
9. Complete Agreement.
This License constitutes the entire agreement between the parties with respect to the use of the Software and related documentation, and supersedes all prior or contemporaneous understandings or agreements, written or oral, regarding such subject matter. No amendment to or modification of this License will be binding unless in writing and signed by me or a duly authorized representative of me.
